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Abstract submission

I have paid the submission fee to submit my abstract, what does this entitle me to?

EASL charges EUR 52.75 handling fee ( 5.5% VAT included) for abstract submission to ILC 2018. This a non-refundable fee, regardless of the abstract acceptance status. Poster printing will be available free of charge through the official ILC printer for all abstracts accepted for poster presentation. The EASL team will ensure delivery and display of your poster on-site at the allocated poster board on the day your poster has been scheduled.

My abstract has been rejected. Will I be reimbursed the abstract submission fee?

No. EASL does not refund any submission fee.

Where do I get my poster printed?

The abstract submission fee includes the printing of all abstracts accepted for poster presentation. EASL will provide information and full details via email to all accepted abstract submitters.

Where do I collect my poster?

There is a 30-minute allocated time slot (18:00-18:30 presenter poster collection) where presenters can collect their poster at the end of the day of their presentation if they wish.

If I submit an abstract, do I have to attend the congress?

All accepted abstracts are scheduled in the scientific programme either as oral or poster presentations. It is therefore expected that the presenting author of the selected abstract attends the congress to present the work and answer questions.

Only abstracts of registered delegates will be scheduled in the scientific programme.

When will I know if my submitted abstract has been accepted?

Abstract status notifications will be sent to all submitters on 22 January 2018, once all abstracts have been reviewed by the scientific committee.

My abstract has been accepted, but I do not have a copy. Are you able to send one to me?

You can retrieve your abstract, or check its status on the abstract submission platform.

I have applied for a young investigator bursary during the abstract submission, when will I be notified?

Notifications will be sent to all applicants by 22 January 2018. After that date, you will be able to check the status of your bursary under the abstract section of the abstract submission platform.

Will there be a late-breaker abstract submission period?

Yes, late-breaker abstract submission will be possible. Please consult the key dates.


How do I register to ILC2018?

Please register via the online registration platform. Online registration is mandatory.

How can I pay the registration fees?

Payment of registration fees can be made by credit card or bank transfer, at the end of the registration process. From Wednesday 28 March 2018, only payments by credit card will be accepted.

Can I receive an invoice under the sponsoring company/institution's name?

Yes, if you require an invoice to be issued to the sponsoring company, please send an e-mail to specifying the services requested and full address of the sponsoring company.

Can I register to the congress without paying?

Yes, by selecting the bank transfer method of payment. However, your registration will only be confirmed once full payment is received. From Wednesday 28 March 2018, only payments by credit card will be accepted.

Can I register before the early fee and pay later?

In order to benefit from the early fee registration, payment must be received before 10 January 2018.

Can I register on-site?

Yes, on-site registration is available during congress days, however full fees will apply.

What does the registration fee include?

Details are provided on the registration page.

Will I receive a confirmation letter once I have finished registering?

Yes, a detailed confirmation letter and receipt will be sent to you by e-mail as soon as payment is received and registration is complete.

More information about registration.


Where can I find information about hotel availability and rates?

Reduced rates have been negotiated for ILC 2018 delegates. General information, pictures, availability and rates are available here.

What does the price of the room include?

All rates are inclusive of 10% VAT (subject to government change). Breakfast is included in nearly all hotels.

The local city tax is never included in the price. It varies between EUR 0.99 and EUR 3.30 per person per day.

How can I book my room and should I pay in advance?

At the end of the registration process, you will have the possibility to book your accommodation with our official housing agency by clicking on the dedicated link.
Paying in advance is mandatory.
For any stay of 3 Nights or less: Full prepayment requested.
For any stay of 4 Nights or more: A deposit corresponding to a 3 nights’ stay is requested.

Can I reserve a room without a credit card?

Payments are accepted by credit card, bank transfers are also accepted. No reservation will be guaranteed without pre-payment.

How do I know that my booking is confirmed?

As soon as the booking is confirmed, a confirmation e-mail will be sent.

How can I cancel or modify my booking?

For any individual reservation, you will be able to amend your booking directly online.
Or contact the ILC2018 accommodation team, by email at or dialling +33 1 58 16 20 10.

Can I book a hotel room without resgistering to the congress?

No, the negotiated hotel offer is strictly reserved to delegates who have already registered to attend the congress.

How can I book rooms for a group?

For group bookings, please contact

Different payment and cancellation conditions apply.

Are my data safe?

All data is secured following the recommended security best practices. All data is encrypted and all internal and external activity is logged providing a very clear audit trail.

Daily, quarterly and annual vulnerability scans are performed as well assuring your data is safe.

Invitation letters and visa applications

How do I apply for a visa?

Visa regulations depend on your nationality and country of origin.

Please contact your local consulate or embassy for official instructions on visa regulations and the application procedure that applies to you.

Where can I get a visa invitation letter to apply for a visa?

You will be able to request a visa invitation letter during the registration process.

More information about visa invitation letters

Is it possible to to send an official invitation letter directly to my local consulate/embassy?

Unfortunately, we are unable to send invitation letters directly to consulates/embassy.

Invitation letters are prepared for individuals and groups who are registered to the congress and are e-mailed directly to them.

Congress venue and directions

Where does the ILC 2018 take place?